Last updated: October 2026
How to convert Excel to PDF
- Add your .xlsx, .xls, CSV or .ods file — it stays in your browser and is never uploaded.
- Tick the worksheets you want in the PDF, or leave them all selected for the whole workbook.
- Choose page size and orientation (Auto handles wide tables by switching to landscape).
- Click Convert to PDF and download the file.
Convert Excel to PDF without losing formatting
Short answer: values, bold text, merged cells, column widths and number formats (currency, dates, percentages) carry over into the PDF. What won't survive: charts, embedded images, cell background colors and conditional formatting. If your sheet is mostly data and tables — which is most spreadsheets — the PDF looks right.
The most common formatting frustration is a PDF that looks nothing like the sheet. This converter reads your workbook's actual formatting data — not just the raw values — so headers stay bold, merged title cells stay merged, and a column formatted as $1,234.50 prints as $1,234.50, not 1234.5. Formula cells show their calculated results, exactly as Excel displays them.
One worksheet or the whole workbook?
Both. After your file loads you get a checklist of every worksheet — convert a single sheet for a one-page handout, or keep them all selected to save the entire workbook as one PDF, with each sheet starting on a fresh page. Saving multiple Excel sheets as one PDF is the default: nothing to configure.
Fit a wide sheet on one page — no cut-off columns
Short answer: leave orientation on Auto. Wide tables flip to landscape automatically and columns shrink to fit the page width, so nothing gets cut off at the edge. Your header row repeats at the top of every page.
Cut-off columns are the classic Excel-to-PDF complaint. Instead of letting content spill past the margin, the converter measures every column, scales the table to the printable width, and wraps long text inside cells. If a sheet is genuinely too wide even for landscape, columns compress proportionally rather than disappearing.
Frequently asked questions
Is my spreadsheet uploaded anywhere?
No. The entire conversion runs in your browser with JavaScript — your file never leaves your device, which makes this safe for sensitive financial or business data.
Will my formatting survive the conversion?
Cell values, bold text, merged cells, column widths and number formats (currency, dates, percentages) are preserved. What doesn't carry over: charts, images, cell background colors and conditional formatting — those need Excel's rendering engine, which a browser can't reproduce. We say this plainly rather than promising pixel-perfect fidelity we can't deliver.
Which spreadsheet formats can I convert?
Excel workbooks (.xlsx and the older .xls), CSV files and OpenDocument spreadsheets (.ods). Each becomes a clean, printable PDF.
Can I convert just one worksheet instead of the whole workbook?
Yes. After your file loads, tick only the sheets you want — each selected sheet starts on a fresh page in the PDF. Or convert the entire workbook in one go.
Do formulas convert, or just values?
The calculated values are used — the PDF shows the same numbers you see in Excel. The formulas themselves don't transfer, since a PDF is a fixed document, not a live spreadsheet.
How do I fit a wide spreadsheet on one page?
Leave orientation on Auto: wide tables automatically switch to landscape, and columns shrink to fit the page width. The first row repeats at the top of every page so you never lose your headers.
Is there a size limit?
Sheets are capped at 5,000 rows each so the conversion stays fast in your browser — you'll see a notice if anything was trimmed. For bigger files, split the sheet first.
Can I convert Excel to PDF on my phone?
Yes. Pick the file with the file picker, choose your sheets and options, and download the PDF — it works in mobile browsers, nothing to install.
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